Saturday, March 7, 2009

Keyboard shortcuts to Editing and moving text and graphics

Delete text and graphics
BACKSPACE
Delete one character to the left.
CTRL+BACKSPACE
Delete one word to the left.
DELETE
Delete one character to the right.
CTRL+DELETE
Delete one word to the right.
CTRL+X

Cut selected text to the Office Clipboard.
CTRL+Z
Undo the last action.
CTRL+F3
Cut to the Spike.
Copy and move text and graphics
CTRL+C
Copy text or graphics.
CTRL+C, CTRL+C
Display the Office Clipboard.
F2 (then move the insertion point and press ENTER)
Move text or graphics.
ALT+F3
Create AutoText.
CTRL+V
Paste the Office Clipboard contents.
CTRL+SHIFT+F3
Paste the Spike contents.
ALT+SHIFT+R
Copy the header or footer used in the previous section of the document.
Insert special characters
CTRL+F9
A field
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)
An AutoText entry
SHIFT+ENTER
A line break
CTRL+ENTER
A page break
CTRL+SHIFT+ENTER
A section break
ALT+CTRL+MINUS SIGN
An em dash
CTRL+MINUS SIGN
An en dash
CTRL+HYPHEN
An optional hyphen
CTRL+SHIFT+HYPHEN
A nonbreaking hyphen
CTRL+SHIFT+SPACEBAR
A nonbreaking space
ALT+CTRL+C
The copyright symbol
ALT+CTRL+R
The registered trademark symbol
ALT+CTRL+T
The trademark symbol
ALT+CTRL+PERIOD
An ellipsis
CTRL+`, `
A single opening quotation mark
CTRL+', '
A single closing quotation mark
CTRL+`, SHIFT+'
Double opening quotation marks
CTRL+', SHIFT+'
Double closing quotation marks
Insert characters by using character codes
The character code, ALT+X
The Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down the ALT key and press X.
ALT+the character code (on the numeric keypad)
The ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down the ALT key and press 0128 on the numeric keypad.
Select text and graphics
Select text by holding down SHIFT and pressing the key that moves the insertion point.
Select multiple areas that aren't next to each other
After making your first selection, hold down CTRL, and then select any other items you want.
Extend a selection
F8
Turn extend mode on.
F8, and then press LEFT ARROW or RIGHT ARROW
Select the nearest character.
F8 (press once to select a word, twice to select a sentence, and so on)
Increase the size of a selection.
SHIFT+F8
Reduce the size of a selection.
ESC
Turn extend mode off.
SHIFT+RIGHT ARROW
One character to the right
SHIFT+LEFT ARROW
One character to the left
CTRL+SHIFT+RIGHT ARROW
To the end of a word
CTRL+SHIFT+LEFT ARROW
To the beginning of a word
SHIFT+END
To the end of a line
SHIFT+HOME
To the beginning of a line
SHIFT+DOWN ARROW
One line down
SHIFT+UP ARROW
One line up
CTRL+SHIFT+DOWN ARROW
To the end of a paragraph
CTRL+SHIFT+UP ARROW
To the beginning of a paragraph
SHIFT+PAGE DOWN
One screen down
SHIFT+PAGE UP
One screen up
CTRL+SHIFT+HOME
To the beginning of a document
CTRL+SHIFT+END
To the end of a document
ALT+CTRL+SHIFT+PAGE DOWN
To the end of a window
CTRL+A
To include the entire document
CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
A vertical block of text
F8+arrow keys; press ESC to cancel selection mode
To a specific location in a document
Tip
If you know the key combination to move the insertion point, you can generally select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.
Select text and graphics in a table
TAB
Select the next cell's contents.
SHIFT+TAB
Select the preceding cell's contents.
Hold down SHIFT and press an arrow key repeatedly
Extend a selection to adjacent cells.
Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly
Select a column.
CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection (or block).
SHIFT+F8
Remove the selection.
ALT+5 on the numeric keypad (with NUM LOCK off)
Select an entire table.
Move the insertion point
LEFT ARROW
One character to the left
RIGHT ARROW
One character to the right
CTRL+LEFT ARROW
One word to the left
CTRL+RIGHT ARROW
One word to the right
CTRL+UP ARROW
One paragraph up
CTRL+DOWN ARROW
One paragraph down
SHIFT+TAB
One cell to the left (in a table)
TAB
One cell to the right (in a table)
UP ARROW
Up one line
DOWN ARROW
Down one line
END
To the end of a line
HOME
To the beginning of a line
ALT+CTRL+PAGE UP
To the top of the window
ALT+CTRL+PAGE DOWN
To the end of the window
PAGE UP
Up one screen (scrolling)
PAGE DOWN
Down one screen (scrolling)
CTRL+PAGE DOWN
To the top of the next page
CTRL+PAGE UP
To the top of the previous page
CTRL+END
To the end of a document
CTRL+HOME
To the beginning of a document
SHIFT+F5
To a previous revision
SHIFT+F5
After opening a document, to the location it was in when the document was last closed
Move around in a table
TAB
Next cell in a row
SHIFT+TAB
Previous cell in a row
ALT+HOME
First cell in a row
ALT+END
Last cell in a row
ALT+PAGE UP
First cell in a column
ALT+PAGE DOWN
Last cell in a column
UP ARROW
Previous row
DOWN ARROW
Next row
Insert paragraphs and tab characters in a table
ENTER
New paragraphs in a cell
CTRL+TAB
Tab characters in a cell


Source: Microsoft

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